Pricing strategy
Pricing built for a delivery planning system, not for another task list.
The right frame is not more features per seat. The right frame is what it costs to keep rebuilding the week manually when delivery dates, boards, and calendar live apart.
Free validates fit
Free is not the forever destination. It exists to validate whether KanbanCal makes the week calmer on real work.
Pro is where the system starts holding
Persistent settings, weekly planning, accepted suggestions, and Google Calendar sync are what make the workflow stick.
Business is for shared capacity
Business matters when delivery quality depends on multiple people sharing planning rules and operational controls.
Pricing
Pay for a week that holds, not for another generic task app.
Free validates the workflow. Pro is where KanbanCal becomes the system you actually run the week from. Business adds shared coordination and controls.
The real comparison is not another task app
The real comparison is boards in one tool, delivery dates in another, and the week rebuilt manually.
Pro earns its price when the week stops breaking
The value is not more features. The value is settings, weekly planning, accepted schedule suggestions, and Google Calendar working as one system.
Business is for shared delivery control
Business is not more noise. It is shared planning, responsible-level capacity, and the controls teams actually need.
Free
For consultants validating the workflow before they commit.
Centralize boards, delivery dates, and reminders without paying while you test whether the workflow fits.
Why this price makes sense
Best when you are migrating one piece of the chaos, not your whole operating system yet.
Pro
For consultants and small agencies that need the week to hold.
Recommended
Most likely to stick
The recommended plan for real client delivery: weekly planning, schedule suggestions you can accept, and Google Calendar sync.
Why this price makes sense
Priced to be easy to try on real work while still replacing multiple planning frictions at once.
Business
For small teams sharing delivery capacity, rules, and operational risk.
Coordinate shared planning, responsible-level capacity, and enterprise-light controls.
Why this price makes sense
Makes sense when you need shared coordination without jumping to a heavier and more expensive per-seat stack.
Why Pro wins
The upgrade is not about more features. It is about making the system hold under real work.
Free is for testing. Pro is where KanbanCal becomes the place you actually organize delivery from every week.
No credit card required to create your account. No fake discounts. No pressure to switch to annual billing.
Pricing FAQ
What people usually want to know before upgrading.
Can I start on Free and upgrade later?
Yes. Free is built for testing boards, calendar, reminders, and a limited Today preview before you commit to full weekly planning.
Why is Pro the recommended plan?
Because it is the first plan where KanbanCal stops being a board plus calendar and becomes a system for running the week: persistent planning settings, weekly planning, and schedule suggestions you can accept.
Why does Pro cost $8 per month?
Because the value is not a feature checklist. At $8, Pro is meant to be an easy upgrade as soon as weekly planning starts saving real time and preventing delivery friction.
Who should stay on Free?
Stay on Free if you are still validating the workflow with a few active boards and do not want to commit your weekly planning system yet.
When do I need Business?
Move to Business when planning is shared by a team and you need capacity by responsible, shared workflow rules, SSO, security controls, and priority support.
The upgrade path should feel like more control, not like feature tax.
If the product reduces delivery-date chaos, Pro becomes easy to justify. If delivery is shared, Business becomes operationally obvious.
Already have an account? Log in